While we aren’t currently hiring, we are always looking to connect with talented administrators who could help support our growing accounting practice in the future. We anticipate part-time roles becoming available, with opportunities to expand the position over time for the right candidate.

Client Support & Document Collection:

Communicate with clients to collect financial documents, follow up on missing information, and ensure submissions are timely.

Manage and organize client documents in a secure and accessible way.

Perform basic bookkeeping tasks such as data entry, reconciling bank accounts and managing debtors and creditors in Xero.

Finalising Document Packs:

Compile and prepare finalized document packs for client approval and submission, ensuring all relevant materials are included.

Format and review documents for consistency and accuracy before they are sent to clients.

Administrative & Personal Assistant Duties:

Provide direct support to the sole partner with scheduling, email management, and meeting preparation.

Organize files, emails, and other practice documents using cloud-based systems.

Document Preparation & Data Entry:

Assist in preparing and formatting drafts of financial statements, reports, and correspondence.

Enter and categorize financial data into accounting software (QuickBooks, Xero, etc.).

IRD Letter Management (Inland Revenue Department):

Manage and respond to correspondence from the Inland Revenue Department (IRD).

Track and log incoming and outgoing tax-related correspondence and ensure deadlines are met.

Social Media & Newsletters:

Assist with managing the practice’s social media presence, including scheduling and posting updates on LinkedIn, Facebook, or other platforms.

Help create and send regular newsletters to clients, sharing valuable insights, tips, and updates on tax regulations and services.

Workflow Management:

Keep track of task deadlines, set reminders for clients and internal tasks, and assist with project timelines to ensure nothing falls through the cracks.

Client Communication & Engagement:

Handle non-technical client inquiries, schedule meetings, and follow up on outstanding items.

Managing of client onboarding and engagement process

Send final financial documents, engagement letters, and invoices to clients, ensuring clear communication.

Invoicing & Billing Support:

Prepare and send client invoices, track payments, and assist in managing accounts receivable.

Practice Operations:

Monitor office supplies and software subscriptions to ensure the practice has everything it needs to run efficiently.

Help organize events or webinars for clients and potential business partners.

You’re a natural organizer with an eye for detail, able to manage multiple tasks with ease.

A tech-savvy individual, comfortable with cloud-based tools (e.g., OneDrive, Microsoft) and experience with Xero Practice Manager and Xero HQ would be an added bonus.

An excellent communicator who can interact professionally with clients and vendors.

Proactive in finding solutions and keeping things moving smoothly within the practice.

You bring positive energy and enjoy collaborating in a close-knit, dynamic environment.

Flexible part-time schedule with the potential for more hours if requested.

Opportunity to work remotely from anywhere in the Waikato region.

Opportunity to be an integral part of a growing, client-centered accounting firm.

Collaborative and friendly work culture with plenty of autonomy.

Hours are to be negotiated but could be part time or full time.

Salary scale $50,000 - $65,000 full-time equivalent - experience dependent.

If you’re a skilled Administrator with a passion for organization and supporting a dynamic team, we’d love to hear from you! Please submit your resume and cover letter through the questionnaire below, detailing your relevant experience and why you’d be a great fit for future opportunities. I’m excited to review your application and see if we could be a great match!

If you have any questions about the role, feel free to include them in the application form.

Although we are not currently hiring, we are always interested in connecting with talented accountants for potential future opportunities. Our boutique accounting practice is growing, and we anticipate part-time roles opening up, with the potential for those positions to expand into full-time for the right candidate—if that’s what you’re looking for!

When the time comes, the role will offer the flexibility of remote work, allowing you to contribute to our clients' success from the comfort of your home. While primarily remote, I value building strong relationships, so I’d love to meet in person every 2-3 weeks to go over workflow plans, discuss burning questions, and maybe grab a coffee or a wine.

Be proficient in preparing accounts to a client-ready level and be able to perform various accounting tasks, including but not limited to financial statement preparation, tax compliance (Income Tax, GST and FBT returns) and Xero and accounting support to our clients.

Maintain up-to-date knowledge of accounting regulations and standards to ensure compliance with all relevant laws and regulations.

Handle client inquiries and communications via email, providing professional and courteous assistance as needed.

Assist with special projects and ad hoc assignments as assigned by management.

Other opportunities if the applicant is interested (but are not essential or required) includes:

• assisting with writing blog posts for the website

• creating xero video trainings and content on using the software

• contribution to social media topics & quarterly newsletters

• system improvement

• any other value adding things that we can contribute an provide to Prosper clients

Bachelor's degree in Accounting or Finance (CPA or CA qualification rates).

Minimum of 4 years of experience in CA firm or similar.

Strong proficiency in Xero accounting software.

Excellent analytical skills with a keen attention to detail.

Ability to work independently and manage time effectively in a remote work environment.

Exceptional communication skills, both written and verbal.

Love having a laugh with your colleagues and clients.

Big 4 accounting firm experience is highly desirable.

Flexible part-time schedule with the potential for more hours if requested.

Opportunity to work remotely from anywhere in the Waikato region.

Competitive compensation package based on experience and qualifications.

Professional development opportunities and ongoing training.

Will pay for profressional membersip fees, if any.

Will cover health insurance premium, up to $1,200 per year.

Discretionary bonus’ available if productivity targets are met.

I’m quite flexible around how many hours someone commits to - ideally looking for someone to work 20 hours per week but this could be more or less based on the applicants preference.

No more than 25 hours available currently but we could grow the role and client base if more hours were the goal.

Salary scale $60,000 - $100,000 full-time equivalent - experience dependent.

If you are a skilled Accountant with a passion for excellence and a desire to make a difference in the lives of our clients, we encourage you to apply. Please submit your resume and cover letter to the questionnaire below detailing your relevant experience and why you would be a great fit for this role to – I can’t wait to receive your application and see if we would be a great fit!

If you have any questions about the role, there is space in the application form to include these.